Moving your business is a big decision. It’s also an exciting opportunity. Perhaps you’re upgrading offices or moving to a location with more foot-traffic. Maybe moving means you finally have a chance to expand your operations and hire more staff. Whatever the case may be, office moving is a big deal.
Luckily, it doesn’t also have to be an exhausting one.
By strategizing your move, taking some time to plan, and staying organized throughout, you can enjoy a swift, seamless transition into your new commercial location.
In this post, we’ll share our top business moving tips to help you minimize downtime for your customers and employees and get back to work as quickly as possible.
Let’s dive in.
6 Tips for Office Moving
Whether you’re moving from a home office to a designated retail space, or from a small commercial building to a larger one, these tips will help you enjoy a simple, stress-free move:
1. Start as early as possible
As soon as you make the conclusive decision to move, you should start planning it. Depending on the size of your existing office and team, moving could easily take weeks or even months. In some cases, moving a business involves more boxes, trucks, and loads than moving a home or apartment.
Don’t make the mistake of leaving the move to the last minute. Instead, start planning as early as possible. We recommend 3-6 months of planning, if you can swing it. This will give you plenty of time to check all the boxes and make sure you don’t miss any important details.
2. Buy the right supplies
Think of all the valuable items in your office: computers, printers, merchandise, files, etc. Why trust all of that to cheap packing materials? The last thing you want is to pack your computer in a flimsy box that leaves it vulnerable to a shattered screen.
To protect the items that help you do business, invest in high-quality moving supplies. Here at Gallo, we sell box bundles and moving supplies that will secure your items, help you avoid damage, and save you some money in the process. Our boxes are sturdy enough for delicate items and durable enough to reuse later.
3. Label everything
To keep your move organized, label everything you touch. As you pack boxes, label them with the following details:
Name/Room Description
What’s inside the box
Which room the box should go into at your new office
Once you’ve labeled that information on the box itself, transfer the information to a paper packing inventory, which you’ll keep with you throughout the duration of the move.
This system is especially important if you’re using a moving team for your office move. In addition to helping you stay organized, it allows you to cross-check the boxes with your inventory list and make sure all your belongings have made the move with you.
4. Donate items you don’t need
We talk a lot about decluttering during residential moves, but it’s just as crucial for office moves. Instead of weighing yourself down with junk you don’t need and won’t use, donate it before your move. This is the perfect time to get rid of old office furniture, phones, copiers, PCs, printers, and office supplies.
Not only does donating these items give them a shot at a new life, but it makes your move easier, less expensive, and less time-consuming. If you have large items to donate, Gallo Moving and Storage will pick them up and take them to your local donation station for you.
Remember when we talked about the horror of a broken computer screen? You can avoid that by learning to pack electronics, computers, and cables the right way. Here are a few tips if you are going to pack your own office:
Wrap computers and monitors in bubble wrap, securing with tape to ensure a tight hold. Place each large PC and monitor into the same box with all the wires and connections. Label the box “Fragile” and avoid stacking other items on top of it.
Make sure the tape you use to secure packing materials never touches the computer or monitor itself, as it can damage the screen and other sensitive components.
Back up your data before you move. We recommend using removable hard drives and a cloud-based service to provide yourself with a double layer of protection.
Pay special attention to cables during the move. We recommend placing cables in gallon zip-lock bags and labeling each by writing the specific computer they belong to on the bag.
6. Consider hiring a pro to move the large items
Moving office furniture on your own can be a tough job. Even if you choose to pack the office by yourself, we recommend hiring a professional moving team for help with office furniture, desks, work surfaces, conference tables, and other big-ticket items.
In addition to ensuring these items arrive at your new location in one piece, a professional moving team will help you prevent injury or accidents during the move and make the process as streamlined as possible.
Gallo Moving and Storage: Your Team of Office Moving Experts
If you’re moving your office, our team is here to help. Specializing in commercial and residential moves, we have the skills, equipment, and experience needed to help make quick work of an office move with as little downtime as possible for your business.
Contact us today to learn more, or use our free DIY moving quote app to start budgeting your move right now, from the comfort of your home or office.
6 Top Tips for Moving Your Office
Moving your business is a big decision. It’s also an exciting opportunity. Perhaps you’re upgrading offices or moving to a location with more foot-traffic. Maybe moving means you finally have a chance to expand your operations and hire more staff. Whatever the case may be, office moving is a big deal.
Luckily, it doesn’t also have to be an exhausting one.
By strategizing your move, taking some time to plan, and staying organized throughout, you can enjoy a swift, seamless transition into your new commercial location.
In this post, we’ll share our top business moving tips to help you minimize downtime for your customers and employees and get back to work as quickly as possible.
Let’s dive in.
6 Tips for Office Moving
Whether you’re moving from a home office to a designated retail space, or from a small commercial building to a larger one, these tips will help you enjoy a simple, stress-free move:
1. Start as early as possible
As soon as you make the conclusive decision to move, you should start planning it. Depending on the size of your existing office and team, moving could easily take weeks or even months. In some cases, moving a business involves more boxes, trucks, and loads than moving a home or apartment.
Don’t make the mistake of leaving the move to the last minute. Instead, start planning as early as possible. We recommend 3-6 months of planning, if you can swing it. This will give you plenty of time to check all the boxes and make sure you don’t miss any important details.
2. Buy the right supplies
Think of all the valuable items in your office: computers, printers, merchandise, files, etc. Why trust all of that to cheap packing materials? The last thing you want is to pack your computer in a flimsy box that leaves it vulnerable to a shattered screen.
To protect the items that help you do business, invest in high-quality moving supplies. Here at Gallo, we sell box bundles and moving supplies that will secure your items, help you avoid damage, and save you some money in the process. Our boxes are sturdy enough for delicate items and durable enough to reuse later.
3. Label everything
To keep your move organized, label everything you touch. As you pack boxes, label them with the following details:
Once you’ve labeled that information on the box itself, transfer the information to a paper packing inventory, which you’ll keep with you throughout the duration of the move.
This system is especially important if you’re using a moving team for your office move. In addition to helping you stay organized, it allows you to cross-check the boxes with your inventory list and make sure all your belongings have made the move with you.
4. Donate items you don’t need
We talk a lot about decluttering during residential moves, but it’s just as crucial for office moves. Instead of weighing yourself down with junk you don’t need and won’t use, donate it before your move. This is the perfect time to get rid of old office furniture, phones, copiers, PCs, printers, and office supplies.
Not only does donating these items give them a shot at a new life, but it makes your move easier, less expensive, and less time-consuming. If you have large items to donate, Gallo Moving and Storage will pick them up and take them to your local donation station for you.
If you prefer to store items, our team can also help arrange them in our climate-controlled storage facilities.
5. Pack delicate electronics the right way
Remember when we talked about the horror of a broken computer screen? You can avoid that by learning to pack electronics, computers, and cables the right way. Here are a few tips if you are going to pack your own office:
6. Consider hiring a pro to move the large items
Moving office furniture on your own can be a tough job. Even if you choose to pack the office by yourself, we recommend hiring a professional moving team for help with office furniture, desks, work surfaces, conference tables, and other big-ticket items.
In addition to ensuring these items arrive at your new location in one piece, a professional moving team will help you prevent injury or accidents during the move and make the process as streamlined as possible.
Gallo Moving and Storage: Your Team of Office Moving Experts
If you’re moving your office, our team is here to help. Specializing in commercial and residential moves, we have the skills, equipment, and experience needed to help make quick work of an office move with as little downtime as possible for your business.
Contact us today to learn more, or use our free DIY moving quote app to start budgeting your move right now, from the comfort of your home or office.